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ReimburseFlow

Features

A reimbursement platform built like infrastructure.

Every capability is designed around two principles: make finance teams faster, and make tenant isolation impossible to break.

Configurable approval workflows

  • Multi-level chains, sequential or parallel
  • Route by amount, category, team, or named approver
  • SLAs with auto-reminders and escalation
  • Delegation for out-of-office
  • Segregation of duties enforced server-side

Receipts & documents

  • Bills, POs, invoices, ledgers, custom types
  • Private object storage with virus scanning
  • Magic-byte validation + size caps
  • Signed, short-lived download URLs only
  • PDF approval-form generation with org branding

Budgets & categories

  • Org / team / category / user scopes
  • Monthly, quarterly, annual periods
  • Soft warn or hard block at submit/approve
  • Live spent vs. remaining dashboards
  • Forecasting on Enterprise

Analytics & reporting

  • Spend by team, category, period
  • Approval cycle time and SLA breaches
  • Aging queue, top spenders, rejection reasons
  • Scheduled async exports with notification
  • Warehouse export on Enterprise

Imports & exports

  • Bulk user invites, opening budgets, categories
  • Historical applications import
  • CSV, Excel, and PDF exports
  • Row-level validation with preview
  • Every import recorded in the audit log

Integrations

  • QuickBooks, Xero, Tally, Zoho
  • Slack & Microsoft Teams approvals
  • SAML / OIDC SSO + SCIM provisioning
  • REST API + webhooks with HMAC signing
  • Per-org API keys, scoped and rotatable

Notifications

  • Email (DKIM/SPF/DMARC) and in-app realtime
  • Per-user preferences and digests
  • Tenant-scoped channels — never cross-org
  • Branded emails per organization

Multi-currency & localization

  • Per-org base currency + per-application currency
  • FX captured at submit time for audit
  • GST / VAT fields and tax-line tracking
  • i18n-ready UI

Onboarding & access

  • Self-serve org signup with email verification
  • Tokenized, single-use, expiring invites
  • Optional domain capture with admin approval
  • 2FA for all privileged roles

Audit & governance

  • Append-only audit log for every privileged action
  • Tenant-scoped audit visible to Owner/Admin/Auditor
  • Anomaly alerting for BOLA probing and bulk exports
  • Customer-controlled data export and erasure